A Meeting Note Shouldn’t Turn an Offer Into an Assignment

Imagine an AI drafting action items from a team meeting. “I can look into it” might be an offer—not an accepted task with a deadline.

A useful review step is to label each draft item before sharing:

• Confirmed: someone explicitly accepted the task.
• Proposed: a task was suggested; its owner has not accepted it.
• Unowned: no one agreed to take it on.

Let people correct their own entries before the notes are treated as a plan. The organizer remains responsible for following up on open items; the AI should not assign an owner based on wording alone.

For a hypothetical trial, compare the AI draft with the corrected notes and ask whether anyone saw an assignment they had not accepted. What wording would help you distinguish an offer from a commitment?